An example of how to create a Google form
Here’s the complete form as detailed below. Note I've turned off the Required option to allow you to move through the sections without having to fill any of the form fields in.
Having created and styled our form, we’re now ready to add questions. The list of reasons for creating a form are almost endless, but to give you an idea, I’m going to guide you through the process of creating a company survey.
Our newly created form will already have some basic fields. Name your form and add a description.
Collecting employee details
Names are a type of open ended question and are usually the first. Notice the form is prefilled with the first question, however this is a multi-choice question which we need to change to a Short answer type. But first of all change Untitled Question to Name.
Then open the dropdown on the right, which initially be titledMultiple choice. Change this to Short answer. On the bottom right of the question, set to Required.
As our responses are kept private, we can also add some type of employee identification. One again again this would be a Short answer and be set to Required.
To save time, you can click the Duplicate icon at the bottom of the question and then change the question title. This saves a little time applying the same settings again.
We can also add questions using the toolbar on the rightNotice on the right of the question. Click on the + sign to add another question. Now let’s imagine you want to know which department the user is in.
Here we have two options: we can use another short answer question, or a multi-choice one. To enable easy filtering and avoid any errors due to misspelling, I prefer the multi-choice option.
When selecting the multi-choice option, you’ll notice that Option 1 already awaits. Complete this and click on Add option. This automatically becomes ready to accept another choice and also adds the ability to add another option below.
Remember to make any questions that will make sorting and analysing Required Continue until you’ve added all your options.
You may also want other details such as position or employee ID number. Once all the user detail questions have been set, we can create a new section.
Creating a new section and rearranging questions
Warning! A new section will always be inserted directly below the active question, which may not necessarily be at the bottom. Deleting the section will also delete any questions in the section.
The best thing to do is to click on the last question before adding a section. After clicking the Add section icon, name the section and add an optional description,
A good indicator as to where the new section will appear is the mini sidebar on the right. This should be to the right of the last question. Try clicking on the two questions we’ve already created and you see it automatically align with the active question.
You can do this if you want to insert a question between two other questions. Wherever the sidebar is, the new question will appear below it.
If you do make this mistake, rather than delete the questions, you can drag and drop them above your newly created section. You can also drag and drop questions within the same section to rearrange them.
To move a question: first of all click on it and notice the six dots in the top centre. Use this to drag your question up or down.
New sections are added by clicking on the last icon on the mini toolbar Then add a title and optional description. We’re now ready to add some questions.
Multi-choice questions only allow for single answer responses, however: there may be times when several of the options apply. Checkboxes allow for this.
Having created the new section, make sure the sidebar is aligned with it, then click the + sign at the top. After this click the dropdown to the right of the question headed Multiple choice and select Checkboxes.
Follow the process detailed above to add more checkbox options.
Linear scale questions
Sometimes we may want to ask for a customer’s evaluation by asking them to rate something on a scale, for example from poor to very good, ranging from 1 to 5.
Still in the same section, and with the last question active: add a new question. Then open the question type dropdown and select Linear scale.
The upper limit, in this case 5, is a variable we can set. We can also add labels to the first and last and avoid any confusion.
When creating this type of question, the layout isn’t very intuitive. To view it as a user would, use the preview function. Then you’ll see the question in all its glory.
Go to section based upon answer
The final question in this section determines the next question the viewer sees.
Having a question that only requires “Yes” or “No” answers, such as: Is ice cream your favourite dessert? And the next question asking: What is your favourite flavour? Is quite pointless if the answer to the first question was “No”.
I’ll begin with asking a simple yes or no question. However: for this to work we need at least two more sections, which I’ll do next.
In the above image, notice the three vertical dots dropdown in the bottom right, this only appears when the question is active and I’ll refer to it later.
Depending on their answer to the question: “Would you be interested in telecomputing?” I want to ask a different question, or set of questions. To do this I have to add two more sections.
Now we’re ready to set the “based upon answer” functionality. Go back to the yes or no question and click on it. Then click on the three vertical dots and select Go to section based upon answer.
By clicking on the Continue to next section we can set the endpoint for that option.
Currently: if we answer “Yes” after completing the next section we will be directed to the same section as if we clicked “No”. We either want to skip the “No” destination, and redirect to another section, or submit the form.
Below the “Yes” response answer, click on After section # Continue to next section and select Submit form