Managing your emails
With potentially thousands of emails heading our way, we obviously need a means of storing the ones we want to keep safely, not to mention deleting any unwanted items.
How do I manage my gmail spam folder
Google does filter out much of the spam for us and it’s in the spam folder where they are stored for 30 days. While in the Spam. If you check the box to the left of an email, you’ll see the Not spam label appear in the row of labels at the top.
You can also mark emails as spam yourself while in your inbox or any of the other two categories.
Check the box on the left of any or all of the emails you regard as spam and in the top toolbar hit Spam. Future emails from the same sender will then go directly into the spam folder.
Google isn’t perfect and sometimes mistakenly sends emails to your spam folder. I often check mine for any that may not be spam. Then, to make life easier, I select all and delete them permanently.
How do I manage my emails
Above your emails you’ll see a square icon. Click on this to select all emails you wish to apply the same action to, or click the box at the side of the email to apply it to one or a select few.
Delete one, multiple, or all of your emails
Once you have active emails, i.e. the checkbox is checked you’ll notice more icons or labels appear by the side of the existing ones. We also have some pre-existing labels to store emails under. I’ll cover creating your home storage labels in a moment.
Think of the labels as storage folders. Clicking the bin icon or delete icon will send any selected icon to the Bin folder. They’ll remain there for 30 days, after which they’ll be permanently deleted.
Google doesn’t actually create folders, instead it attaches a label to them, but many people find it easier to think of them as folders.
We have a choice of whether we want icons or labels. Switching from one to the other is cone in the main settings panel which I'll cover shortly.
We can create our own folders and give them easily identifiable names.
How can I manage my emails using Labels
Think of all the folders containing other folders and files on your desktop. Easy to navigate and find the files you want, yes? Well that’s what labels do in gmail. Why they didn’t name them folders remains a mystery.
In this section where going to create some labels ourselves. If you deleted the welcome email, go into your Bin folder in the sidebar and check the box to the left of it.
Hover over each of the icons just above the email listings. The one we want, Send to is currently the second from the right. Click that and select Inbox.
We’re going to create a label called google mail, in which we’ll store any emails from Google.
Begin by clicking the box on the right of the welcome email. This will expand the row of icons above. TheLabels icon is currently the last on the right; click it.
We haven’t yet created a label, so click Create new near the bottom. Then name it “google mail”. Ignore the text field concerning Nest label under and click the blue Create button.
The email is still with us, but not for long. Click the Move to icon second from right and from the dropdown list select the new label we’ve just created. You can also create new labels from the side panel.
Moving over to the side panel, you see our new label is now visible. This may not always be the case, besides there may be labels we want to hide.
in the side panel, scroll down the cog icon to the left of Manage labels and click it. This will open the settings panel.
Right at the bottom of the labels view you’ll find the new label. Aligned with the label you’ll see three options.
The active option will be coloured black, whereas the others will be blue. Changing the setting is just a matter of clicking one of the blue ones.
So now we can manage our emails and view any under a particular label by simply clicking a label in the sidebar. Click on Inbox to return to the default display.